ESGM's Policies | ESG Malaysia

Our
Policies

At ESG Malaysia, strong governance and ethical conduct are fundamental to how we operate and engage with our members, partners, and stakeholders. Our policies are designed to uphold transparency, accountability, inclusivity, and legal compliance, while reflecting Malaysia’s regulatory environment, cultural context, and international best practices.

Privacy Policy

Revision date: 15 May 2026
In accordance with Malaysia's Personal Data Protection Act (PDPA)

ESG Malaysia is committed to safeguarding personal data entrusted to the organisation. This Privacy Policy sets out the principles and procedures governing the collection, use, disclosure, retention, and protection of personal data. Personal data is processed lawfully, securely, and solely for legitimate organisational and operational purposes.

Purpose

This Privacy Policy sets out how ESG Malaysia collects, uses, discloses, stores, and protects personal data in the course of its operations. It reflects our commitment to transparency and accountability in all data handling activities.

Scope

This Policy applies to all personal data relating to members, partners, employees, contractors, event participants, and other stakeholders of ESG Malaysia — regardless of the form or medium in which the data is held.

Personal Data Management

ESG Malaysia processes personal data lawfully, fairly, and for legitimate purposes directly related to its activities. Personal data collected shall be adequate, relevant, and not excessive in relation to the purposes for which it is processed.

We do not use personal data for purposes that are incompatible with the original reason for which it was collected, without first obtaining the appropriate consent or lawful basis to do so.

Data Protection and Security

Reasonable technical and organisational measures are implemented to protect personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction. These measures are reviewed and updated periodically to reflect current best practices and applicable regulatory guidance.

Disclosure and Retention

Personal data shall not be disclosed to third parties without a lawful basis or the data subject's consent, except where disclosure is required or permitted by applicable law.

Personal data is retained only for as long as is necessary to fulfil its intended purpose or to comply with applicable legal or regulatory obligations, after which it is securely deleted or anonymised.

Rights of Data Subjects

In accordance with applicable laws and the PDPA, data subjects have the right to request access to their personal data, request correction of inaccurate or incomplete personal data, and request a limitation on the processing of their personal data where permitted by law.

To exercise any of these rights, please contact ESG Malaysia through the official channels listed on our website. We will respond to all requests within a reasonable timeframe.

Terms and Conditions

The General Terms and Conditions define the contractual framework governing access to and use of ESG Malaysia’s website, services, programmes, events, and membership offerings. These terms outline the respective rights and obligations of ESG Malaysia and its stakeholders, including matters relating to acceptable use, limitations of liability, and dispute management.

Purpose

These General Terms and Conditions govern the use of ESG Malaysia’s website, services, programmes, events, and membership offerings.

Acceptance

By accessing or using ESG Malaysia’s platforms or services, users are deemed to have read, understood, and agreed to be bound by these Terms.

Use of Services

Users shall use ESG Malaysia’s services lawfully and shall not engage in any conduct that may harm the organisation, its stakeholders, or its reputation.

Intellectual Property

All content, materials, and intellectual property made available by ESG Malaysia remain the property of ESG Malaysia unless otherwise stated and may not be reproduced without prior written consent.

Limitation of Liability

ESG Malaysia shall not be liable for any indirect, incidental, or consequential losses arising from the use of its services, except where liability cannot be excluded by law.

Governing Law

These Terms shall be governed by and construed in accordance with the laws of Malaysia.

DEI Policy

ESG Malaysia is committed to promoting diversity, equity, and inclusion across all levels of its activities and engagements. The DEI Policy affirms equal opportunity, non-discrimination, and respect for individual differences, while being appropriately contextualised to Malaysia’s multicultural, social, and cultural landscape. The policy applies to governance, leadership, programmes, and stakeholder engagement.

Purpose

This Policy affirms ESG Malaysia’s commitment to fostering a diverse, equitable, and inclusive environment.

Principles

ESG Malaysia upholds equal opportunity and does not tolerate discrimination or exclusion on the basis of gender, ethnicity, nationality, religion, age, disability, or other protected characteristics, in accordance with applicable laws and social norms in Malaysia.

Application

This Policy applies to ESG Malaysia’s governance structures, leadership, programmes, employment practices, and stakeholder engagements.

Respect and Conduct

All individuals associated with ESG Malaysia are expected to conduct themselves with respect, professionalism, and cultural sensitivity.

Accountability

Breaches of this Policy may result in appropriate corrective or disciplinary action.

Anti Corruption and Anti-Bribery Policy

ESG Malaysia adopts a strict zero-tolerance approach towards all forms of bribery and corruption. The Anti-Corruption and Anti-Bribery Policy establishes clear standards of ethical conduct, requirements for conflict-of-interest disclosure, and expectations for integrity in dealings with public and private sector stakeholders, in accordance with applicable Malaysian laws and regulations.

Purpose

This Policy establishes ESG Malaysia’s zero-tolerance stance towards bribery, corruption, and unethical conduct.

Prohibited Conduct

No director, officer, employee, member, or representative of ESG Malaysia shall offer, give, solicit, or accept any bribe, facilitation payment, or improper advantage in connection with ESG Malaysia’s activities.

Conflicts of Interest

Actual or potential conflicts of interest must be declared promptly and managed transparently.

Gifts and Hospitality

Any gifts or hospitality offered or received must be reasonable, proportionate, and not intended to improperly influence decision-making.

Reporting and Enforcement

Suspected violations shall be reported promptly. ESG Malaysia shall take appropriate action against any individual found to have breached this Policy.

HSE Policy

ESG Malaysia is committed to maintaining a safe, healthy, and environmentally responsible operating environment. The HSE Policy outlines the organisation’s responsibilities and practices in relation to occupational safety, health, and environmental protection, in line with Malaysia’s relevant legislation. The policy applies to ESG Malaysia’s operations, events, programmes, and collaborative activities.

Purpose

This Policy sets out ESG Malaysia’s commitment to health, safety, and environmental responsibility.

Scope

This Policy applies to ESG Malaysia’s offices, events, programmes, and all activities conducted under its auspices.

Health and Safety

ESG Malaysia shall take reasonable measures to provide a safe and healthy environment and to prevent accidents, injuries, and occupational hazards.

Environmental Responsibility

ESG Malaysia is committed to minimising environmental impact through responsible resource use, waste reduction, and environmentally conscious practices.

Responsibilities

All persons involved in ESG Malaysia’s activities are required to comply with this Policy and applicable safety and environmental requirements.

Our
Policies

Privacy Policy

Revision date: 15 May 2026
In accordance with Malaysia's Personal Data Protection Act (PDPA)

Terms and Conditions

DEI Policy

Purpose

Principles

Application

Respect and Conduct

Accountability

Anti Corruption and Anti-Bribery Policy

HSE Policy

ADDRESS

PHONE

EMAIL

Our Policies

Privacy Policy Revision date: 15 May 2026 In accordance with Malaysia's Personal Data Protection Act (PDPA)

ADDRESS

PHONE

EMAIL

Our
Policies

Privacy Policy

Revision date: 15 May 2026
In accordance with Malaysia's Personal Data Protection Act (PDPA)