ESGM's Policies | ESG Malaysia

Our
Policies

At ESG Malaysia, strong governance and ethical conduct are fundamental to how we operate and engage with our members, partners, and stakeholders. Our policies are designed to uphold transparency, accountability, inclusivity, and legal compliance, while reflecting Malaysia’s regulatory environment, cultural context, and international best practices.

Privacy Policy

ESG Malaysia is committed to safeguarding personal data entrusted to the organisation. Our Privacy Policy sets out the principles and procedures governing the collection, use, disclosure, retention, and protection of personal data in accordance with Malaysia’s Personal Data Protection Act (PDPA). Personal data is processed lawfully, securely, and solely for legitimate organisational and operational purposes.

Purpose

This Privacy Policy sets out how ESG Malaysia collects, uses, discloses, stores, and protects personal data in the course of its operations.

Scope

This Policy applies to all personal data relating to members, partners, employees, contractors, event participants, and other stakeholders of ESG Malaysia.

Personal Data Management

ESG Malaysia shall process personal data lawfully, fairly, and for legitimate purposes directly related to its activities. Personal data shall be adequate, relevant, and not excessive in relation to the purposes for which it is collected.

Data Protection and Security

Reasonable technical and organisational measures shall be implemented to protect personal data against loss, misuse, unauthorised access, disclosure, alteration, or destruction.

Disclosure and Retention

Personal data shall not be disclosed to third parties without lawful basis or consent, except where required by law. Personal data shall be retained only for as long as necessary to fulfil its intended purpose or legal obligations.

Rights of Data Subjects

Data subjects may request access to, correction of, or limitation on the processing of their personal data in accordance with applicable laws.

Terms and Conditions

The General Terms and Conditions define the contractual framework governing access to and use of ESG Malaysia’s website, services, programmes, events, and membership offerings. These terms outline the respective rights and obligations of ESG Malaysia and its stakeholders, including matters relating to acceptable use, limitations of liability, and dispute management.

Purpose

These General Terms and Conditions govern the use of ESG Malaysia’s website, services, programmes, events, and membership offerings.

Acceptance

By accessing or using ESG Malaysia’s platforms or services, users are deemed to have read, understood, and agreed to be bound by these Terms.

Use of Services

Users shall use ESG Malaysia’s services lawfully and shall not engage in any conduct that may harm the organisation, its stakeholders, or its reputation.

Intellectual Property

All content, materials, and intellectual property made available by ESG Malaysia remain the property of ESG Malaysia unless otherwise stated and may not be reproduced without prior written consent.

Limitation of Liability

ESG Malaysia shall not be liable for any indirect, incidental, or consequential losses arising from the use of its services, except where liability cannot be excluded by law.

Governing Law

These Terms shall be governed by and construed in accordance with the laws of Malaysia.

DEI Policy

ESG Malaysia is committed to promoting diversity, equity, and inclusion across all levels of its activities and engagements. The DEI Policy affirms equal opportunity, non-discrimination, and respect for individual differences, while being appropriately contextualised to Malaysia’s multicultural, social, and cultural landscape. The policy applies to governance, leadership, programmes, and stakeholder engagement.

Purpose

This Policy affirms ESG Malaysia’s commitment to fostering a diverse, equitable, and inclusive environment.

Principles

ESG Malaysia upholds equal opportunity and does not tolerate discrimination or exclusion on the basis of gender, ethnicity, nationality, religion, age, disability, or other protected characteristics, in accordance with applicable laws and social norms in Malaysia.

Application

This Policy applies to ESG Malaysia’s governance structures, leadership, programmes, employment practices, and stakeholder engagements.

Respect and Conduct

All individuals associated with ESG Malaysia are expected to conduct themselves with respect, professionalism, and cultural sensitivity.

Accountability

Breaches of this Policy may result in appropriate corrective or disciplinary action.

Anti Corruption and Anti-Bribery Policy

ESG Malaysia adopts a strict zero-tolerance approach towards all forms of bribery and corruption. The Anti-Corruption and Anti-Bribery Policy establishes clear standards of ethical conduct, requirements for conflict-of-interest disclosure, and expectations for integrity in dealings with public and private sector stakeholders, in accordance with applicable Malaysian laws and regulations.

Purpose

This Policy establishes ESG Malaysia’s zero-tolerance stance towards bribery, corruption, and unethical conduct.

Prohibited Conduct

No director, officer, employee, member, or representative of ESG Malaysia shall offer, give, solicit, or accept any bribe, facilitation payment, or improper advantage in connection with ESG Malaysia’s activities.

Conflicts of Interest

Actual or potential conflicts of interest must be declared promptly and managed transparently.

Gifts and Hospitality

Any gifts or hospitality offered or received must be reasonable, proportionate, and not intended to improperly influence decision-making.

Reporting and Enforcement

Suspected violations shall be reported promptly. ESG Malaysia shall take appropriate action against any individual found to have breached this Policy.

HSE Policy

ESG Malaysia is committed to maintaining a safe, healthy, and environmentally responsible operating environment. The HSE Policy outlines the organisation’s responsibilities and practices in relation to occupational safety, health, and environmental protection, in line with Malaysia’s relevant legislation. The policy applies to ESG Malaysia’s operations, events, programmes, and collaborative activities.

Purpose

This Policy sets out ESG Malaysia’s commitment to health, safety, and environmental responsibility.

Scope

This Policy applies to ESG Malaysia’s offices, events, programmes, and all activities conducted under its auspices.

Health and Safety

ESG Malaysia shall take reasonable measures to provide a safe and healthy environment and to prevent accidents, injuries, and occupational hazards.

Environmental Responsibility

ESG Malaysia is committed to minimising environmental impact through responsible resource use, waste reduction, and environmentally conscious practices.

Responsibilities

All persons involved in ESG Malaysia’s activities are required to comply with this Policy and applicable safety and environmental requirements.

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Anti Corruption and Anti-Bribery Policy

HSE Policy

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